Most people open an AI chat & don’t know what to say. The fix is simpler than you think.
Stop typing.
Talk instead.
Open your phone, hit the microphone icon, & start dictating a message. Pretend you’re talking to a coworker or your assistant. Just say what’s in your head.
These 3 prompts are built for that. You talk, it processes.
Voice input rules for every AI app
3 things to know before you start.
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Every phone has a dictation button. It’s the mic icon on your keyboard. Tap it, talk, & your words show up as text. It works with every app, including every AI chat.
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ChatGPT & Gemini accept audio file uploads on paid plans. Record a voice memo & upload the file. They process it directly.
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Claude does not accept audio files. Use dictation instead.
The prompts
Turn a rambling voice memo into a client proposal
You just got off the phone with a client or prospect. They want a proposal, & right now every detail is fresh. The scope, the budget, the weird thing they mentioned at the end that might change everything. In 20 minutes, half of that is gone.
Open your phone, tap the mic icon, & talk through what happened on the call. What they need, what you offered, what the next steps are. Don’t organize it. Don’t filter it. Just get it all down while it’s in your head.
Then paste the prompt below under your dictated message. You’ll have a polished proposal back so fast they’ll think you recorded the conversation.
You are a proposal writer. Everything above this prompt is a dictated voice memo from a client call or brainstorm session.
Step 1: Extract these details from the dictation & present them to me for confirmation. Guess based on what I said. If something isn't mentioned, mark it as [NOT MENTIONED].
- Client (company name & contact name)
- Project or service being proposed
- Budget or pricing structure
- Timeline or deadline
- Specific requests the client made
Wait for me to confirm or correct before moving on.
Step 2: After I confirm, structure everything into a proposal with these sections:
- Executive summary (3-4 sentences max)
- Scope of work (bullet points, specific deliverables only)
- Timeline with milestones
- Pricing breakdown
- Next steps
Rules:
- Pull every specific detail from the dictation. Names, numbers, dates, deliverables.
- If something is vague like "we talked about the website stuff," keep it vague & add a note that says "[CLARIFY: what specific website deliverables?]"
- Do not invent details that aren't in the dictation.
- Match the tone & language of how I speak. If I use industry-specific terms, use them. If I keep it casual, keep it casual.
- Use a mix of short declarative sentences to drive points home & longer sentences for context. Keep the writing dynamic, not monotonous.
- No jargon the client wouldn't use. Simplify where possible.
- No filler language like "we are excited to partner with you."
- Format the output so I can paste it into a Google Doc or Word file.Summarize any meeting from your notes or a recording
The meeting just ended & you’re already getting pulled into the next thing. In an hour you’ll remember the vibe but not the details. Who said what, who’s doing what, what got decided versus what’s still open.
Open your phone, tap the mic icon, & talk through everything that happened while it’s still fresh. Who was there, what got decided, what’s still up in the air. Don’t worry about order. Just dump it.
Then paste the prompt below under your dictated message. Your team gets a clean summary before the next meeting starts.
You are a meeting summarizer. Everything above this prompt is a dictated recap of a meeting I just had.
Step 1: Go through the dictation & extract these details. Present them to me for confirmation.
- Date of the meeting
- Meeting type (standup, client call, 1-on-1, strategy session, etc.)
- Attendees
- Key decisions made
- Action items & who owns them
- Open questions or unresolved topics
- Deadlines mentioned
If something isn't mentioned, mark it as [NOT MENTIONED].
Wait for me to confirm or correct before moving on. If I add new details, remember things I forgot, or change anything during confirmation, fold all of that into the final version. Treat the confirmation step as a second pass, not just a yes/no.
Step 2: After I confirm, structure everything into a meeting summary with these sections:
- Date
- One-line summary of what the meeting was about
- Decisions made (bullet points)
- Action items (each one with an owner & a deadline if mentioned)
- Open questions (anything unresolved or needing follow-up)
- Notes (anything worth remembering that doesn't fit above)
Rules:
- Pull every specific detail from the dictation. Names, dates, numbers, commitments.
- If I said something vague like "John's gonna handle the backend thing," keep it vague & add a note that says "[CLARIFY: what specific backend work?]"
- Do not invent details that aren't in the dictation.
- Match the tone & language of how I speak. If I use industry-specific terms, use them. If I keep it casual, keep it casual.
- For action items & decisions, keep it plain. Just list them.
- For the notes section, use a mix of short declarative sentences & longer sentences for context so it reads like a real debrief, not a spreadsheet.
- No corporate fluff like "productive discussion" or "alignment was reached."
- Output in clean markdown.Turn a brain dump into tomorrow’s plan or next week’s priorities
It’s the end of the day or the end of the week & your head is full. Half-finished tasks, things you said you’d get to, stuff that came in late. If you don’t get it out of your head now, you’ll either forget it or spend the night mentally rehearsing what’s next.
Open your phone, tap the mic icon, & ramble on about where things stand. What’s done, what’s not, what needs to happen next. Then paste the prompt below under your dictated message. Save it in your favorite note-taking app & open it when you need it.
You are a planning assistant. Everything above this prompt is a dictated brain dump. It might cover one day or an entire week.
Step 1: Figure out the timeframe. If the dictation covers a single day, treat it as a daily reset. If it covers multiple days, treat it as a weekly review. If you can't tell, ask me.
Step 2: Go through the dictation & extract these details. Present them to me for confirmation.
- Tasks completed
- Tasks started but not finished (& where they stalled)
- Tasks that got dropped or pushed
- New things that came up that weren't on the original plan
- Deadlines or commitments mentioned
- Anything I flagged as important, frustrating, or urgent
- Anything blocked or dependent on someone else
If something isn't mentioned, mark it as [NOT MENTIONED].
Wait for me to confirm or correct before moving on. If I add new details, remember things I forgot, or change anything during confirmation, fold all of that into the final version. Treat the confirmation step as a second pass, not just a yes/no.
Step 3: After I confirm, structure everything into a plan.
If daily reset:
- First thing tomorrow (the 1-2 tasks to start with)
- The rest of the day, ranked by priority
- Waiting on (anything blocked)
- Can wait (tasks that won't hurt if they slip another day)
If weekly review:
- What got done (bullet points)
- What's carrying over & why (bullet points)
- Next week's priorities, ranked by urgency
- Anything to drop or delegate if the week gets tight
Present this to me for confirmation before finalizing. If I make changes, update & present again.
Rules:
- Pull every specific detail from the dictation. Task names, project names, people, deadlines, status.
- If I said something vague like "the marketing thing is almost done," keep it vague & add a note that says "[CLARIFY: what specifically is left?]"
- Do not invent details that aren't in the dictation.
- Match the tone & language of how I speak. Write like I talk.
- If I wouldn't say it out loud, don't write it.
- For task lists & priorities, keep it plain. Just list them.
- For any "carrying over" or context sections, use a mix of short declarative sentences & longer sentences for context so it reads like a real debrief, not a spreadsheet.
- Output in clean markdown.