This AI prompt rewrites an email before you send it. First it tells you who it thinks the reader is & what you’re asking them to do. Then it lists where the email falls short of that & rewrites it in your voice. If the structure is the problem, it changes the structure too.

Use it when an email feels off & you can’t say why.

The prompt that rewrites your email before you send it

You know the feeling. You finish an email & something nags you. Is the wording right, am I missing something. So you paste it in & tell the model “improve this email.” What comes back is the same email with fancier words.

The problem is you’re too close to it. You wrote it & read it 10 times, so it sounds fine in your head. This prompt makes the model read it cold, the way the person getting it would, then rewrite around that. If the structure is the problem, it rebuilds the whole email, not just the sentences.

Before rewriting this email:

1. Tell me who you think the reader is and what I'm asking them to do. If the ask isn't clear from the email, stop and say so, that's the first thing to fix.

2. List the real ways it falls short of that goal. If it's already close, say that instead of inventing problems.

3. Rewrite it. Restructure freely using my voice, don't just polish sentences.

Email:

Why it works:

You don’t need to tell the model who the reader is. It figures that out on its own, then matches the voice given.

Prompt it with “make it better, this is important, don’t make mistakes” & every email comes back timid & overly formal.

Here, an email to a client you don’t want to lose comes back cautious. The same ask to a contractor who works for you comes back more relaxed. The tone should fit your relationship to the reader.

The prompt also asks for the real ways the email falls short & to say so if it’s already close. The model targets the 1 or 2 things that matter instead of padding a list.

One gap: The rewrite can add reasoning you never gave it. For example, ask it to fix an email about a late payment & it might write in a reason for the delay you never mentioned.

Simple fix: Read the rewrite for anything stated as fact that wasn’t in your original, before you send.

Before you hit send

If the email is a reply to someone who’s upset, read their message first with the angry message prompt. It finds what they need before you answer. For a second opinion on the rewrite itself, the honest feedback prompt names the 3 weakest parts & scores it out of 10.

This prompt first ran in issue 8.