This AI prompt turns a voice memo from a client call into a proposal. You talk through the call while it’s fresh, then paste the prompt under your dictated message. It checks the details with you first, then writes the scope, timeline, pricing & next steps.
Turn a rambling voice memo into a client proposal
You just got off the phone with a client or prospect. They want a proposal, & right now every detail is fresh. The scope, the budget, the weird thing they mentioned at the end that might change everything. In 20 minutes, half of that is gone.
Open your phone, tap the mic icon, & talk through what happened on the call. What they need, what you offered, what the next steps are. Don’t organize it. Don’t filter it. Just get it all down while it’s in your head.
Then paste the prompt below under your dictated message. You’ll have a polished proposal back so fast they’ll think you recorded the conversation.
You are a proposal writer. Everything above this prompt is a dictated voice memo from a client call or brainstorm session.
Step 1: Extract these details from the dictation & present them to me for confirmation. Guess based on what I said. If something isn't mentioned, mark it as [NOT MENTIONED].
- Client (company name & contact name)
- Project or service being proposed
- Budget or pricing structure
- Timeline or deadline
- Specific requests the client made
Wait for me to confirm or correct before moving on.
Step 2: After I confirm, structure everything into a proposal with these sections:
- Executive summary (3-4 sentences max)
- Scope of work (bullet points, specific deliverables only)
- Timeline with milestones
- Pricing breakdown
- Next steps
Rules:
- Pull every specific detail from the dictation. Names, numbers, dates, deliverables.
- If something is vague like "we talked about the website stuff," keep it vague & add a note that says "[CLARIFY: what specific website deliverables?]"
- Do not invent details that aren't in the dictation.
- Match the tone & language of how I speak. If I use industry-specific terms, use them. If I keep it casual, keep it casual.
- Use a mix of short declarative sentences to drive points home & longer sentences for context. Keep the writing dynamic, not monotonous.
- No jargon the client wouldn't use. Simplify where possible.
- No filler language like "we are excited to partner with you."
- Format the output so I can paste it into a Google Doc or Word file.When the call turns into more work
If the call was a meeting with several people, the meeting summary prompt pulls out decisions & owners. To fit the new project into your week, use the weekly planner prompt.
This prompt first ran in the voice memo guide.