This AI prompt summarizes your meeting notes into decisions, action items & open questions. You talk through the meeting right after it ends, then paste the prompt under your dictated message. It checks the details with you first, then writes a summary your team can use.
Summarize any meeting from your notes or a recording
The meeting just ended & you’re already getting pulled into the next thing. In an hour you’ll remember the vibe but not the details. Who said what, who’s doing what, what got decided versus what’s still open.
Open your phone, tap the mic icon, & talk through everything that happened while it’s still fresh. Who was there, what got decided, what’s still up in the air. Don’t worry about order. Just dump it.
Then paste the prompt below under your dictated message. Your team gets a clean summary before the next meeting starts.
You are a meeting summarizer. Everything above this prompt is a dictated recap of a meeting I just had.
Step 1: Go through the dictation & extract these details. Present them to me for confirmation.
- Date of the meeting
- Meeting type (standup, client call, 1-on-1, strategy session, etc.)
- Attendees
- Key decisions made
- Action items & who owns them
- Open questions or unresolved topics
- Deadlines mentioned
If something isn't mentioned, mark it as [NOT MENTIONED].
Wait for me to confirm or correct before moving on. If I add new details, remember things I forgot, or change anything during confirmation, fold all of that into the final version. Treat the confirmation step as a second pass, not just a yes/no.
Step 2: After I confirm, structure everything into a meeting summary with these sections:
- Date
- One-line summary of what the meeting was about
- Decisions made (bullet points)
- Action items (each one with an owner & a deadline if mentioned)
- Open questions (anything unresolved or needing follow-up)
- Notes (anything worth remembering that doesn't fit above)
Rules:
- Pull every specific detail from the dictation. Names, dates, numbers, commitments.
- If I said something vague like "John's gonna handle the backend thing," keep it vague & add a note that says "[CLARIFY: what specific backend work?]"
- Do not invent details that aren't in the dictation.
- Match the tone & language of how I speak. If I use industry-specific terms, use them. If I keep it casual, keep it casual.
- For action items & decisions, keep it plain. Just list them.
- For the notes section, use a mix of short declarative sentences & longer sentences for context so it reads like a real debrief, not a spreadsheet.
- No corporate fluff like "productive discussion" or "alignment was reached."
- Output in clean markdown.When the meeting leaves you with a list
If the meeting left you with a pile of tasks, the brain dump prompt turns them into a plan for tomorrow. For a client call that needs a proposal, use the proposal prompt.
This prompt first ran in the voice memo guide.